A cover letter is a single-page document that goes with a job applicant’s resume. The main goal of a cover letter is to introduce yourself to the employer, showcase your skills and experience, and express your interest in the job you’re applying for. A cover letter can give a more detailed and personal overview of you as a job applicant, beyond what your resume shows.
A cover letter is an important tool for jobseekers to provide additional information to potential employers that may not be included in their resume. Make sure to show off skills, experiences, and achievements that match the job you’re applying for. Explain any gaps in employment or changes in career. Lastly, show real interest in the company and the position.
Crafting a compelling cover letter is crucial for any job seeker looking to differentiate themselves and enhance their odds of securing an interview. Additionally, this could provide an exceptional opportunity to demonstrate exceptional written communication skills, attention to detail, and professionalism to potential employers.
6 Simple steps to write a cover letter
Step 1: Start with a proper heading.
In Your cover letter’s header, you should include-
- Your name.
- Phone number.
- Email address.
- Employer’s contact information.
April 6, 2023
Darbhanga, Bihar, 846004
New Delhi, 1100025
Step 2: Address the recipient.
Always start your cover letter with a formal salutation, such as “Dear Mr./Ms./Dr. [Last Name],” followed by a colon.
Address the hiring manager by their name, as it shows your professionalism along with that it will also convey one of your soft skills, “attention to details”.
Never use outdated terms like- “Dear Sir/ Madam” or “To whom it may concern”.
Dear, Mr. Jones
Step 3: Introduce yourself and explain why you’re writing.
In the opening paragraph, always mention the position you’re applying for, where you found the job opening details, and concisely mention your all relevant qualifications.
“I am writing to apply for the position of Marketing Analyst, which I found on your company’s website. As a fresh graduate with a Bachelor’s degree in Digital Marketing and two years of relevant experience in the field, I believe I would be an asset to your team.”
Step 4: Highlight your qualifications.
In the next paragraph, show up your relevant skills and experiences, and explain why you’re a best fit for the job.
Here, you can briefly highlight your achievements and accomplishments, details regarding all your projects. Always try to quantify your achievements, as it helps to showcase your work experience in the best possible way to employers.
“I have experience in planning and implementing marketing strategies, analyzing latest market trends, and managing several social media campaigns. My skills in project management, data analysis, and communication make me an ideal candidate for this job position. Along with that, I am familiar with your company’s mission and values and would be honored to contribute positively to your team.”
Step 5: Express your interest in the position and the company.
In the closing paragraph, always express your enthusiasm for the job role and the company and try to explain why you’re interested in working there.
Always make sure that your closer statement is 1-2 sentences long and must convey a message to employers that your are very keen to join the company for the given job position.
“I am excited about the opportunity to join your team and contribute actively to your company’s success. Your company’s commitment to sustainability and innovation aligns with my own values, and I believe I could make my contribution count. Thanks for reviewing my application. I’m excited to talk more about my qualifications.”
Step 6: Close with a professional sign-off.
Always end your cover letter with a professional sign-off, such as “Respectfully” or “Best regards,” followed by your name.
- Best regards,
That’s all! Always remember to keep your cover letter brief, professional, and customized to the specific job role you’re applying for.
6 Cover letter best practice
- Always research about the company before writing your cover letter. Look at their website, social media pages, and any recent news articles to understand them in the best possible way.
- Always start with a solid opening. Your opening should entice the reader and make them want to keep reading.
- Always be professional and polite. Use a professional tone throughout your cover letter and avoid using slang or casual language.
- Always use relevant keywords from the job role. Include keywords from the job description into your cover letter. This will surely help your application get past applicant tracking systems (ATS).
- Always keep it short and simple. Please keep your cover letter to only one page. Always include the most important information and never include unnecessary irrelevant details.
- Proofread and edit: After writing your cover letter, reread it multiple times for typing, grammatical errors, and formatting issues. Try to take feedback from fellow people.
5 Common errors to avoid when writing cover letters
Below are few common mistakes to avoid when writing your cover letter:
Not customizing your cover letter to the job:
Your cover letter should be tailored for each job application. Never use a generic cover letter that you send out to multiple employers. Always, customize your cover letter to the specific job descriptions.
Focusing too much on yourself:
Though it’s important to showcase your qualifications, don’t make your cover letter just all about you. Instead, display how you can benefit the company and solve their problems. Try to use the company’s mission statement and values to guide your language and highlight your fit.
Making typing or grammatical errors:
Your cover letter should always be error-free. Typos and grammatical errors can surely make you look careless and very unprofessional. Reread your cover letter multiple times.
Being too long:
Your cover letter should be short and to the point. Keep it to 1-2 pages and never include unnecessary details.
Forgetting to follow up:
If you don’t hear back from the employer after submitting your cover letter, it’s okay to follow up. Send a polite and gentle email or make a phone call to inquire about the status of your application. This shows your interest and keenness for the job.
Frequently Asked Questions-
Q1. Is it necessary to attach a cover letter along with my job application?
Including a cover letter with your job application is a good idea, even if the employer does not require it. Crafting a polished cover letter is a great way to distinguish yourself from other candidates and showcase your passion and expertise for the position.
Q2. Should I address my cover letter to a specific person?
It’s a good idea to address your cover letter to a specific person, like the hiring manager or recruiter, if you can. Showing that you have researched the company and the job proves your interest in the position.
Q3. Should I use a template for my cover letter?
Using a template for your cover letter is fine but remember to customize it to each job you apply for. It’s important to tailor your application to match the job requirements and showcase your unique qualifications and experiences.
Q4. What are some common tips to avoid mistakes in a cover letter?
To write a good cover letter, make sure to avoid spelling and grammar mistakes, use a specific template, address the hiring manager by name, and emphasize your relevant qualifications and experiences. Make sure to carefully proofread your cover letter and customize it to the job requirements to impress potential employers.